Voice AI Receptionist
for Med Spas

Why busy medical spas need a voice AI receptionist

In a busy aesthetic practice, the front desk is often overwhelmed with check-ins, check-outs, and processing payments. When the phone rings, staff are forced to either put callers on hold or let them go to voicemail. Clara solves this by answering calls instantly, handling routine treatment and scheduling inquiries, and leaving your team free to focus on the patients in the clinic.

• Capture every incoming injectable and consultation lead immediately.
• Answer pre-care and post-care questions accurately without staff intervention.
• Upsell spa memberships and packages naturally during the call.

How Clara turns missed calls into booked treatments

When a patient calls, Clara greets them naturally and determines their intent. If they want to book Botox, filler, or a laser session, Clara checks provider specialties, room availability, and scheduling rules in real-time. It secures the booking, sends an SMS confirmation, and enriches the client profile in your PMS.

• Greets every caller instantly with your clinic's name and tone of voice.
• Qualifies treatment interest and matches it to the right provider and room.
• Books the appointment and sends an SMS confirmation with intake links.

A voice receptionist trained on medical aesthetics

Generic phone bots built for restaurants or retail fail in a med spa because they don't understand the difference between a Botox touch-up and a new-client filler consultation, or that laser hair removal requires shaving and a Fitzpatrick assessment. Clara is built exclusively for medical spas and aesthetic clinics, so it speaks fluently about units, syringes, downtime, packages, and pre-care—giving callers the confidence to book.

• Understands injectables (Botox, Dysport, Xeomin), fillers, Sculptra, and Kybella.
• Handles lasers, chemical peels, microneedling, body contouring, and IV therapy.
• Applies the correct prep, aftercare, and scheduling rules to each service.

Capture after-hours and weekend demand

More than 60% of med spa inquiries happen outside business hours, when prospective clients research treatments in the evenings and on weekends. If they reach a voicemail, they call the next clinic. Clara answers every one of those calls, qualifies the lead, answers treatment questions, and books the appointment—so you stop handing your marketing spend to competitors who simply pick up the phone.

• Answer evening, weekend, and holiday calls with zero added staffing cost.
• Convert paid-ad and Google clicks that turn into phone calls into booked visits.
• Hand your team clean transcripts of every overnight call each morning.

Works as a full receptionist, after-hours line, or overflow

Clara is flexible. Run it as your primary 24/7 voice receptionist, switch it on only after hours and on weekends, or use it as overflow so no call goes to voicemail when your front desk is already on another line. However you deploy it, Clara books directly into Boulevard, Vagaro, Mindbody, Jane App, Mangomint, or Zenoti and keeps your client records clean.