Book Med Spa Appointments 24/7—Automatically
Direct Integration with Your Scheduling Software
Clara books med spa appointments directly into Boulevard, Vagaro, Mindbody, Jane App, Mangomint, and Zenoti—handling provider routing, consult scheduling, deposit communication, and cancellations without your front desk.
Every Booking Rule. Every Platform. Handled Automatically.
Clara understands the complexity of med spa scheduling—provider specialties, treatment rooms, consult routing, deposits, and intake workflows. It handles all of it, 24/7, directly in your scheduling software.
Real-Time Availability Booking
Clara checks live availability in your scheduling software, routes by treatment type, provider, and room, then books the appointment and confirms with the caller—all in a single call.
Provider & Room Routing
Clara respects provider specialties, treatment room assignments, and scheduling rules. Botox calls go to injectables providers. Laser calls go to laser techs. No double-bookings, no routing errors.
Deposit & Cancellation Handling
Clara communicates your deposit policy, cancellation windows, and rescheduling rules clearly during booking. Reduces no-shows and sets expectations before the appointment is created.
Automated Confirmations & Reminders
Every appointment created by Clara triggers your scheduling software's confirmation workflow. Clients receive SMS and email reminders exactly as they would from a human booking.
Cancellation & Rescheduling
Clients who call to cancel or reschedule are handled by Clara without involving your front desk. The change is made in your scheduling software in real time.
Consult & New Client Intake Routing
Clara identifies new client calls and routes them appropriately—longer consult slots, intake forms, new patient intake procedures—based on the rules you set during onboarding.
Integrated and Live in 24–48 Hours
Scheduling Integration
We connect Clara to your Boulevard, Vagaro, Mindbody, Jane App, Mangomint, or Zenoti account and configure provider rules, room assignments, and booking logic in 24–48 hours.
Booking Rules Setup
We configure deposit requirements, cancellation policies, consult routing, new client workflows, and any provider-specific scheduling rules.
Go Live
Clara starts booking appointments immediately. Every booking lands in your existing calendar. Your staff sees it as if a human receptionist made the booking.
Works with Your Scheduling Software
Med Spas Booking More Appointments
"Before Clara, our Boulevard calendar had gaps every Monday morning from weekend calls we missed. Now it's full. Clara booked 47 appointments in the first month alone."
"The provider routing works perfectly. Laser calls go to our laser techs. Injectable calls go to our NPs. Zero errors. Zero front desk involvement for after-hours bookings."
"New client routing was the feature that sold us. Clara identifies first-time callers and routes them to consult slots automatically. Our consult-to-client conversion went up 18%."
Frequently Asked Questions
Clara integrates with Boulevard, Vagaro, Mindbody, Jane App, Mangomint, and Zenoti. We also support custom integrations for platforms not on this list. Contact us for details.