AI Voice Receptionist for Vagaro Med Spas
Clara answers every call to your Vagaro-run med spa, books straight into your calendar, and covers the hours your front desk can't. No new number, no new app for your team to learn.
Live in 24 to 48 hours · Books directly into your Vagaro calendar · No long-term contract
The calls Vagaro can't answer for you
Vagaro runs your calendar, your intake forms, and your client records. It doesn't answer your phone.
When a caller reaches your med spa during a treatment, after close, or on a Sunday, Vagaro's online booking page helps if they're willing to book without talking to anyone. Plenty of callers aren't. They have questions about a first Botox appointment, whether you treat their skin type, or what a package costs, and they want an answer before they book. If nobody picks up, most of them don't leave a voicemail. They call the next med spa on the list.
Clara AI Receptionist for MedSpa picks up instead, every time, and moves the conversation straight into a booked appointment on your Vagaro calendar.
How the Clara and Vagaro integration works
Clara answers the call
Every inbound call is picked up in seconds, at any hour, using your business name and a script trained on your treatment menu and pricing.
Clara handles the conversation
She answers questions about services, hours, and pricing, and asks the qualifying questions your front desk would ask.
Clara books it in Vagaro
Once the caller picks a time, Clara checks real-time availability and writes the appointment straight into your Vagaro calendar. The caller gets a confirmation text.
No call gets parked in a voicemail box for someone to return the next morning.
Vagaro's AI chatbot vs. Clara's AI voice receptionist
Vagaro has its own AI chatbot, built into Vagaro Connect. It's a useful tool, and it's worth knowing exactly what it covers: it answers questions from people already browsing your website or booking page. It doesn't ring when your business phone rings, and it can't take an inbound call.
Clara covers the channel Vagaro's chatbot doesn't: the phone line. Between the two, a caller gets an answer whether they're typing on your booking page or calling from their car between appointments.
What Clara does inside your Vagaro account
Answers every inbound call, 24 hours a day, including nights, weekends, and holidays
Answers questions about your services, hours, and pricing using your actual treatment menu
Books and reschedules appointments directly into your Vagaro calendar in real time
Captures new caller details so first-time callers show up as new clients, not missed opportunities
Sends a confirmation text after every booking
Frequently asked questions
How does Clara connect to Vagaro?
Clara connects through Vagaro's API and webhook system, the same connection Vagaro provides to outside integrations.
How long does setup take?
Clara can be live and answering calls within 24 to 48 hours. Vagaro's own approval for API and webhook access typically takes about a week and runs on Vagaro's timeline, not Clara's.
What does the Vagaro connection cost?
Vagaro charges $10 a month for API and webhook access, separate from your Clara subscription.
What kind of Vagaro businesses is this for?
Med spas running Botox and filler, laser hair removal, body contouring, IV therapy, and similar treatments on Vagaro.